Trade Show Schedule & Layout
Exhibitor trade show set-up is Friday, January 9 from 8 a.m. to 5 p.m.
Trade Show hours during the Conference are: Saturday, January 10 from 8 a.m. to 6:00 p.m. and Sunday, January 11 from 8 a.m. to 4:00 p.m.
Exhibitors are provided a 6′ table with a draped linen, 2 chairs and Wi-fi. Electricity is available, at no cost, along the wall of the tradeshow, or as a $60 (per day) optional purchase. Exhibitor spaces are 8′ x 6′.
Printed Program Advertising
Printed program ads are included in multiple sponsor packages and are also available as an a la carte purchase.
December 15 deadline to submit program ads.
Ad Specifications: .jpg or .png, 300 DPI in color.
Email all program ads to Coordinator@VABF.org.
A La Carte Program Ads may be purchased HERE.
|
Program Ad Page Size |
Dimensions for Print |
|
Full Page |
7.5″w x 10″h (vertical) |
|
Half Page |
7.5″w x 4.75″h (horizontal) |
|
Quarter Page |
3.5″w x 4.75″h (vertical) |
|
Eighth Page |
3.5″ w x 2.25″ h (horizontal) |
Conference Registration
Several sponsor packages include conference registrations which can be designated to any individual of your choice or donated to a farmer in need of financial assistance. Scholarship Donations may also be added as an a la carte item. Registrant details will not be required at the time of payment. A member of the VABF team will follow up with each sponsor to provide registration instructions. All registrations must be completed by January 1, 2026.
Silent Auction
VABF’s Silent Auction at the Conference is a great way to showcase your company’s items! Gift certificates, merchandise, products, seeds, tools, etc are bid on by Conference Attendees. If you are interested in donating an item to directly support VABF’s mission and activities, we invite you to fill out the form here. Items may be dropped off during tradeshow setup, mailed in advance, or (in select cases) picked up by a volunteer.
Purchase a Sponsorship or Exhibitor Package
Choose your package below and click “Add,” then complete the form.
Enter credit card info (or select Mail Payment) and then “purchase now.”
Accepted forms of payments by mail include check or money order.
Guardian
- Presenting Sponsor in all promotions - logo featured in all promotional activity
- Podium Recognition: verbal recognition and introduction by VABF President
- Podium Address: 10 minute speaking opportunity at a Conference meal addressing attendees
- Prominent tradeshow exhibitor space (triple space)
- Custom banner placement on the main stage throughout the event
- 2 invitations to a private networking event at the Taubman Museum of Art
- 8 Conference registrations
- Branded canvas swag bags for all conference attendees (500ct)
- Designated farm-to-table meal sponsor for lunch (Friday), breakfast and lunch (Saturday) with signage
- Logo and website link on VABF event landing page (until July 2026)
- Logo, website link, company description, and social handles on event sponsor page (until July 2026)
- Printed Program: prominent logo and full-page ad and sponsor recognition
- Monthly social media posts + Conference specific mentions (until March 2026)
- Social media tool-kit: customized with your logo and description
- Prominent logo featured on Sponsor slide during membership business meeting and ballroom sessions
- Digital newsletter recognition: Introductory write-up, logo, and description on all VABF Conference and monthly e-newsletters (until July 2026)
- Custom designed sticker with your logo included in the attendee swag bags
- Opportunity to include your own materials or merchandise in the attendee swag bags
- 2 reserved VIP tables for breakfast and lunch each day (seats 16)
- 1 Year VABF Business Membership: Includes access to VABF membership portal: website listing of ad, logo, business information, classifieds, job ops
$20000
Regenerator
- Podium Recognition: Verbal recognition and introduction by VABF President
- Podium Address: 5-minute speaking opportunity at a Conference meal addressing attendees
- Prominent tradeshow exhibitor space (triple space)
- Custom banner placement in the ballroom throughout the event
- 8 Conference registrations
- Branded lanyards for all conference attendees (500ct)
- Designated farm-to-table meal sponsor for breakfast and lunch (Sunday) with signage
- Logo and website link on VABF event landing page (until July 2026)
- Logo, website link, company description, and social handles on event sponsor page (until July 2026)
- Printed Program: prominent logo and full-page ad and sponsor recognition
- Monthly social media posts + Conference specific mentions (until March 2026)
- Social media tool-kit: customized with your logo and description
- Prominent logo featured on Sponsor slide during membership business meeting and ballroom sessions
- Digital newsletter recognition: logo on all VABF Conference and monthly newsletters (until July 2026)
- Custom designed sticker with your logo included in the attendee swag bags
- Opportunity to include your own materials or merchandise in the attendee swag bags
- 2 reserved VIP tables for breakfast and lunch each day (seats 16)
- 1 Year VABF Business Membership: Includes access to VABF membership portal: website listing of ad, logo, business information, classifieds, job ops
$15000
Harvester
- Podium Recognition: Verbal recognition by VABF President
- Prominent tradeshow exhibitor space (double space)
- Custom banner placement in the ballroom throughout the event
- 8 Conference registrations
- Hotel key cards branded with your company logo (100ct)
- Logo and website link on VABF event landing page (until July 2026)
- Logo and website link on event sponsor page (until July 2026)
- Printed Program: full-page ad and sponsor recognition
- 5 social media posts promoting your brand
- Logo featured on Sponsor slide during membership business meeting and ballroom sessions
- Digital newsletter recognition: logo on all VABF Conference and monthly newsletters (until July 2026)
- Custom designed sticker with your logo included in the attendee swag bags
- Opportunity to include your own materials or merchandise in the attendee swag bags
- 1 reserved VIP table for breakfast and lunch each day (seats 8)
- 1 Year VABF Business Membership: Includes access to VABF membership portal: website listing of ad, logo, business information, classifieds, job ops
$10000
Sustainer
- Podium Recognition: Verbal recognition by VABF President
- Prominent tradeshow exhibitor space (double space) (Note: electricity not included - $120)
- Custom banner placement in the ballroom throughout the event
- 4 Conference registrations
- Designated coffee break host (1x)
- Logo and website link on event sponsor page (until July 2026)
- Printed Program: half-page ad and sponsor recognition
- 4 social media posts promoting your brand
- Logo featured on Sponsor slide during membership business meeting and ballroom sessions
- Digital newsletter recognition: logo on all VABF Conference newsletters (until July 2026)
- Custom designed sticker with your logo included in the attendee swag bags
- Opportunity to include your own materials or merchandise in the attendee swag bags
- 1 reserved VIP table for breakfast and lunch each day (seats 8)
- 1 Year VABF Business Membership: Includes access to VABF membership portal: website listing of ad, logo, business information, classifieds, job ops
$5000
Pollinator
- 4 Conference registrations
- Logo and website link on event sponsor page (until July 2026)
- Printed Program: half-page ad and sponsor recognition
- 3 social media posts promoting your brand
- Logo featured on Sponsor slide during membership business meeting and ballroom sessions
- Digital newsletter recognition: logo on all VABF Conference newsletters (until July 2026)
- Opportunity to include your own materials or merchandise in the attendee swag bags
- 1 Year VABF Business Membership: Includes access to VABF membership portal: website listing of ad, logo, business information, classifieds, job ops
- Tradeshow Exhibitor Space (double space) (Note: electricity not included - $120)
$3000
Seedling
- 2 Conference Registrations
- Logo and website link on event sponsor page (until July 2026)
- Printed Program: Logo and Quarter Page Printed Program Ad
- 1 Year VABF Business Membership Includes access to VABF membership portal: website listing of ad, logo, business information, classifieds, job ops
- 2 Social Media Shout Outs
- E-newsletter recognition: Company name on all VABF Conference E-newsletters
- Tradeshow Exhibitor Space (single space) (Note: electricity not included - $120)
- Opportunity to include your own materials or merchandise in the attendee swag bags
$1500
Youth Program Sponsor
Empower the next generation of farmers while making the Youth Program more affordable for families. Your contribution funds the Youth program staff, supplies and provides partial scholarships for all Youth program participants!
- Podium Recognition: Verbal recognition by VABF President
- Youth Program Presenting Sponsor listed on all mentions of Youth Program in social media
- Logo included on signage for youth programs
- Logo and website link on event sponsor page (until July 2026)
- Printed Program: half-page ad and sponsor recognition
- 2 social media posts promoting your brand
- Logo featured on Sponsor slide during membership business meeting and ballroom sessions
- Digital newsletter recognition: logo on all VABF Conference newsletters (until July 2026)
$3000
Taste of Virginia Expo & Market Sponsor
Support one of Virginia's favorite foodie events - the infamous Taste of Virginia expo!
- 4' x 8' banner displayed at the event printed with “Taste of Virginia presented by (your company name/logo)”
- Printed Program: Presenting Sponsor listing on Taste of Virginia Ad (full page)
- Presenting Sponsor listing for Taste of Virginia on VABF website and social media
- Linked logo on Taste of Virginia VABF webpage and Conference event sponsor page
- E-newsletter recognition: Company name on all VABF Conference E-newsletters
$1500
Scholarship Sponsor Add-On
Go the extra mile by sponsoring the full registration of a farmer seeking financial aid.
- Scholarship funded in your company’s name with printed program and website recognition of your contribution
- Social media posts featuring your logo
$420
Exhibitor, Business
- Tradeshow Exhibitor Space (single space)
- 1 Conference registration, including meals
- Business name on Conference website
- Business Name in printed program
- Social media toolkit
- Group post on social media
$450
Exhibitor, Non-Profit
- Tradeshow Exhibitor Space
- 1 Conference Registration, including meals
- Organization name on Conference website
- Organization name in printed program
- Social media toolkit
- Group post on social media
$395
